Compliance with laws and social order
In cases where TSF receives personal information from customers and carries out information processing and other services, and cases where TSF itself obtains personal information, the Company complies with related laws, regulations and other rules.

Safe management of personal information
TSF strictly manages and protects personal information that it obtains itself or handles in the performance of services on behalf of customers/partners. In order to protect personal information from risks including unauthorized access, loss, destruction, falsification and leakage, TSF implements reasonable safety measures such as the establishment of a management system, training for employees, entry/exit control, access management, and supervision of subcontractors based on in-company rules, and in the case of a problem occurring will respond promptly and appropriately.

The purpose of use of personal information
In cases where TSF is entrusted by customers with services for the handling of personal information, or obtains personal information itself, it will be used for the following purposes. In cases where it becomes necessary to use information for purposes other than those listed below, the person or persons concerned will be notified by written document, electronic mail, fax or other means and consent will be obtained.

In cases where TSF itself obtains personal information, if the purpose of use of the personal information handled is to be changed, it will be changed within a scope that can be reasonably acknowledged to be adequately relevant to the purpose of use before the change, and the person or persons concerned will be notified of the change in the purpose of use and their consent obtained.

Provision of personal information to third parties
Except in the following cases (1) to (7), as a principle, TSF does not provide customers’ personal information to third parties. In cases other than these, if it becomes necessary to provide personal information to third parties, the person or persons concerned will be notified by written document, electronic mail, fax or other means and consent will be obtained.

• 1. When necessary information is provided to a related operational partner in order to respond to an inquiry from the person concerned.
• 2. When necessary information is provided to a related operational partner in order to dispatch materials requested by the person concerned.
• 3. When necessary information is provided to the provider of a present in order to send prizes or presents for prize and other promotions.
• 4. When necessary information is provided to a related operational partner in order to provide information such as guidance and support information for services.
• 5. When a referral is made to a related organization in order for Toppan to confirm payment method or payment status for the person concerned in relation to the use of paid-for services operated by Toppan
• 6. When an official referral is received and disclosure is required based on the law from an official body such as court or the police and the Company responds appropriately.
• 7. When a referral must be made to a related organization in order to protect the life, person, property or other assets of the person concerned or another person or other persons.

The consignment of personal information
Within the scope necessary for achieving the purpose of use, there are cases where the processing of personal information is consigned to an operational partner with a contractual relationship. There are also cases where, within the scope necessary for achieving the purpose of use, customers’ personal information is consigned to external contractors, such as delivery companies that dispatch prizes or presents for prize and other promotions.

Cookies policy
Cookies are used to collect information on browsing of the website, but users can prevent the collection of this information by disabling Cookies.

Scope of application
These principles are applied to TSF’s operations handling personal information. They are not applicable to operations handling personal information other than those of TSF (the websites of other parties for which there are links on the Toppan/ TSF website, etc.)

Response to the disclosure, amendment, cessation of use, etc. of personal information from customers that is subject to disclosure.
With regards to personal information obtained by TSF itself (personal information subject to disclosure), when an inquiry is received from the person concerned regarding notification of the purpose of use; disclosure; amendment, addition or deletion of content; cessation of use; deletion; or cessation of provision to third parties (hereafter “disclosure etc.”) of his or her personal information, TSF will respect the wishes of the person concerned and handle the matter appropriately and without delay. (Please note that with regard to TSF services for which personal information is essential, there may be situations where the amendment, updating or deletion of personal information results in it no longer being possible to use part or all of such a service.)

Inquiries about handling of personal information by Toppan
For the point of contact regarding handling of personal information, including disclosure, please see the address for inquiries given below.